Apply for a temporary residence card for Japanese citizens 2026: Guide, Fees, Requirements

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Japanese nationals can apply for a temporary residence card in Vietnam either by submitting documents directly to the Immigration Department or registering online via the Ministry of Public Security’s Public Service Portal.

Applicants must have a passport valid for at least 13 months, a lawful entry purpose (such as work, investment, or family reunion), and complete temporary residence registration. After online submission, original documents must still be provided for verification. Processing typically takes 5–10 working days, depending on the case and document validity.

What is a temporary residence card?

A temporary residence card is an official document issued by the Vietnam Immigration Department or a competent authority under the Ministry of Foreign Affairs. It allows foreign nationals to reside legally in Vietnam for an extended period.

For Japanese nationals, a TRC:

• Replaces a visa during its validity
• Allows multiple entries and exits without applying for a new visa
• Is valid from 1 to 10 years depending on the category

Temporary residence cards are commonly granted to:

• Foreign investors
• Foreign employees (with or exempt from a Work Permit)
• Spouses or children of Vietnamese citizens
• Other eligible categories under Article 36 of the Law on Entry, Exit, Transit and Residence of Foreigners in Vietnam

If you are unsure whether a TRC replaces your visa requirement, our consultants can assess your case and confirm the correct legal basis.

>>> Read more: Vietnam Temporary Residence Card processing time 2026

Conditions to apply for a temporary residence card for Japanese people

To apply for a temporary residence card for Japanese people, you must meet the following legal conditions:

Valid passport

Your passport must be valid for at least 13 months from the submission date.

Lawful entry purpose

Your entry purpose must match one of the eligible categories, such as:

• Employment (with Work Permit or Work Permit Exemption Certificate)
• Investment or business activities
• Visiting family members (parent, spouse, or child who is a Vietnamese citizen)

Eligible category under Vietnamese law

You must fall under the groups permitted to receive a TRC according to Article 36 of the Immigration Law.

No entry or exit restriction

You must not be subject to entry bans or exit suspension under Articles 21 and 28 of the Immigration Law.

Temporary residence registration

• You must complete temporary residence registration with the local police where you reside.
• Failure to meet any of these conditions may result in refusal.

>>> Read more: Temporary Residence Card benefits 2026: A practical legal guide for long-term foreign residents

Required documents for Japanese nationals applying for a TRC

Basic documents (applied to all categories)

• Form NA8 (application form with 2x3cm white background photo)
• Passport valid for at least 13 months
• Temporary residence confirmation

Additional documents depend on your specific status.

Japanese employees in Vietnam

If you are working in Vietnam, you must prepare:

• Notarized copy of Work Permit or Work Permit Exemption Certificate
• Notarized copy of Business Registration Certificate of the sponsoring company
• Form NA16 (registration of seal and legal representative signature)
• Company sponsorship letter – Form NA6
• Temporary residence confirmation
• Authorization letter for the company representative (if applicable)

Japanese nationals married to a Vietnamese citizen

If you are married to a Vietnamese spouse, the required documents include:

• Marriage Certificate (notarized and legalized if issued overseas)
• Sponsorship application – Form NA7
• Notarized copy of Vietnamese spouse’s ID card (CCCD)
• Form CT07 (residence information confirmation)

Marriage-based TRCs are common among Japanese nationals residing long-term in Vietnam with family ties.

Japanese investors in Vietnam

For investor TRCs, the documents typically include:

• Notarized Investment Registration Certificate or Business Registration Certificate
• Form NA16
• Company sponsorship letter – Form NA6
• Temporary residence confirmation
• Authorization letter (if staff handles the procedure)
• Latest quarterly tax report
• Bank statement proving investment capital contribution

The TRC validity for investors depends on the investment capital amount under current regulations.

Japanese nationals with Vietnamese parents

If either parent is a Vietnamese citizen:

• Birth Certificate or documents proving the parent-child relationship
• Sponsorship application – Form NA7
• Form CT07 (parent’s residence confirmation)
• Notarized copy of Vietnamese parent’s ID card

>>> Read more: Do I need a visa if I have a temporary residence permit in Vietnam 2026?

How to apply for a temporary residence card for Japanese people

Option 1: direct submission at the Immigration Department

Step 1: prepare the full application file

Ensure all documents are complete and consistent with your visa category.

Step 2: submit at the Immigration Department

Submit the application at the provincial Immigration Office where the sponsoring organization or individual is located.

Step 3: pay government fees

Pay the official TRC issuance fee according to current regulations.

Step 4: processing time

The processing time is usually 5–10 working days.

Step 5: receive the TRC

If approved, you will receive a new temporary residence card.
If rejected, you may be required to leave Vietnam depending on your visa status.

>>> Read more: Failure to register temporary residence for foreigners in Vietnam 2026: Penalties, procedures, and legal compliance

Option 2: online application via Public Service Portal

Japanese nationals can apply online through the Ministry of Public Security Public Service Portal.

Step 1: log in

Access: https://dichvucong.bocongan.gov.vn. Log in using a National Public Service account or electronic identification account.

Step 2: search for the service

Select “Online public services” and search for “Issuance of temporary residence card for foreigners in Vietnam.”

Step 3: upload documents

Upload scanned documents and complete all required information.

Step 4: submit original documents

After online submission, original documents must be submitted to the provincial Immigration Office within 1 working day upon request.

Processing time is 5 working days from the date of receiving valid documents.

Step 5: receive results

Results are returned from Monday to Friday (excluding public holidays).
If the application is refused, the system will state the reason clearly.

>>> Read more: Reissuing a Vietnam temporary residence card (TRC) 2026: Requirements, documents, fees

Government fees for temporary residence card for Japanese people

According to the Public Service Portal:

• TRC valid from 5–10 years: 165 USD per card
• TRC valid from 2–5 years: 155 USD per card
• TRC valid under 2 years: 145 USD per card

Fees may change depending on updated regulations at the time of application.

>>> Read more: Temporary Residence Card for foreign spouse in Vietnam: Documents, procedure & fees (TT TRC)

Temporary residence card renewal for Japanese nationals

If your TRC is nearing expiration, renewal should be initiated at least 5–7 days before expiry.

Renewal steps:

1. Prepare updated documents
2. Submit at the Immigration Department
3. Pay renewal fee
4. Wait 5–10 working days
5. Receive the new TRC

Overstaying or late renewal may lead to fines or visa invalidation.

Professional TRC services for Japanese nationals at Tan Van Lang

Applying for a temporary residence card for Japanese people requires careful review of legal documents, sponsor eligibility, and consistency between visa type and residence purpose.

With more than 20 years of experience in immigration and visa consulting, Tan Van Lang supports Japanese investors, employees, and family members throughout the entire process:

• Case eligibility assessment
• Document checklist tailored to your category
• Legal compliance review
• Submission and follow-up with Immigration authorities
• Transparent fees and processing timeline

Whether you are applying for the first time or renewing your TRC, our consultants handle each step carefully to reduce risk and avoid delays.

If you need assistance with a temporary residence card for Japanese people in Vietnam, contact Tan Van Lang via our 08.666.000.63 (WhatsApp) for prompt consultation and support.