Temporary residence card for foreigners in Hanoi 2026: Guide, Fees, Requirements

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To apply for a temporary residence card for foreigners in Hanoi, applicants must meet eligibility requirements such as having a passport valid for at least 13 months and completing local temporary residence registration.

The application is submitted to the Hanoi Immigration Office, either directly or through the online public service portal, with physical documents still required. Required documents vary depending on whether the applicant is a worker, investor, spouse of a Vietnamese citizen, or has Vietnamese parents. Processing time is typically 5–7 working days once a complete and valid file is received.

Who can apply for a temporary residence card in Hanoi?

To be considered for a TRC in Vietnam, a foreign applicant usually needs to meet these core requirements:

• Passport validity: Your passport should be valid for at least 13 months at the time you submit the TRC application.
• Registered temporary residence: You must complete temporary residence registration with the local police (ward/commune) where you live in Vietnam, following current rules.

In addition, the applicant’s entry purpose must be consistent with Vietnamese immigration regulations, and the applicant must not be on an entry-ban list or under an exit suspension decision.

Requirements for the sponsoring company or organization

If a company/organization in Vietnam sponsors the foreigner, the sponsor typically needs to prepare the first-time filing documents, including:

• A notarized copy of the Business Registration Certificate (or Establishment Decision) issued by the competent authority.
• A document registering the specimen seal and signature of the authorized representative.

>>> Read more: Vietnam Temporary Residence Card processing time 2026

Required documents for a temporary residence card in Hanoi

A standard TRC application package usually includes:

• Original passport and a valid visa/entry status, with at least 13 months of passport validity remaining and appropriate for the purpose of stay.
• 02 ID photos (white background), taken within the last 6 months.
• TRC application form (NA8) with photo attached as required.

Depending on your case type, you must add the supporting documents below.

Case 1: You already have a work permit in Vietnam

You should prepare:

• Notarized copy of the Work Permit or Work Permit Exemption Certificate (still valid).
• Notarized copy of the sponsor company’s Business Registration Certificate.
• Form NA16 – Registration of seal and signature of the legal representative.
• Form NA6 – Sponsorship request for TRC issuance for the foreign employee.
• Copy of temporary residence confirmation / temporary residence book certified by local police.
• Introduction letter authorizing the company staff member to work with the immigration authority.

Case 2: You are married to a Vietnamese citizen

You should prepare:

• Marriage certificate in Vietnam / marriage extract, or a valid foreign marriage document (consular legalized, notarized copy, and translated into Vietnamese).
• Form NA7 – Sponsorship request and TRC application.
• Notarized copy of Form CT07 – Residence information.
• Notarized copy of Vietnamese spouse’s ID card/CCCD.

Case 3: You are a foreign investor in Vietnam

You should prepare:

• Notarized copy of the Business Registration Certificate or Investment Registration Certificate showing the investor’s capital contribution.
• Form NA16 – Registration of signature and seal of the legal representative.
• Form NA6 – Company sponsorship request for TRC issuance.
• Authorization/introducing letter for the staff member submitting the file.
• Temporary residence confirmation or temporary residence book certified by local police.
• The company’s most recent quarterly tax report.
• Payment order/bank statement proving the investor’s lawful investment cash flow into the company.

Case 4: You have a Vietnamese father or mother

You should prepare:

• Birth certificate or documents proving the parent–child relationship with the Vietnamese citizen.
• Form NA7 – Sponsorship request for the foreigner’s TRC.
• Form CT07 – Residence information of the Vietnamese father/mother.
• Notarized copy of the Vietnamese father/mother’s ID card/CCCD.

>>> Read more: Temporary Residence Card benefits Vietnam 2026: A practical legal guide for long-term foreign residents

How to apply for a temporary residence card in Hanoi

There are two common routes: in-person filing and online filing via the Ministry of Public Security portal. In practice, even with an online submission, you still need to provide physical documents to complete the process.

Apply in person at the Hanoi immigration authority

Step 1: Prepare your file

The foreigner and/or sponsoring organization should compile the full set of documents based on the correct TRC category. The most common reason for delays is mismatched entry purpose, missing sponsor forms, or incomplete residence confirmation.

Step 2: Submit the application

The sponsor (company/organization) or eligible individual submits the file at the immigration office in Hanoi.

Submission address:

• No. 44 Phạm Ngọc Thạch, Trung Tự Ward, Đống Đa District, Hanoi
• Phone: 0692.191515 – 0692.197051
• Working hours: Monday to Saturday morning (except public holidays)

What happens after submission?

• If the file is valid: you receive an appointment slip and a fee receipt.
• If the file is incomplete/incorrect: the officer will instruct you to supplement or correct.
• If you are not eligible: the application is refused and the reason is provided via the system and/or written notice.

Step 3: Collect your TRC result

A TRC is generally issued within 5–7 working days from the date the authority receives a complete and valid file. You can collect it in person with the appointment slip and receipt. If you registered for postal delivery, follow the courier instructions.

Apply online for a temporary residence card in Hanoi

Step 1: Log in to the system

Access the Ministry of Public Security Public Service Portal and log in using your personal electronic identification account. Then select the service “Issuance of a temporary residence card for foreigners in Vietnam.”

Step 2: Upload documents and complete the form

Choose the correct receiving authority, upload the required files, and enter information exactly as stated in your passport and sponsor documents. Review carefully, confirm the security code, and submit.

Step 3: Send physical documents to the immigration office

After completing the online submission, you must send the original/physical documents to the corresponding immigration office. Typically, within one day, the system will issue a notice guiding you to pay fees online.

Step 4: Receive the result

Processing time is usually 5–7 working days. You may choose to receive the TRC in person or by post. If refused, the detailed reason will be updated on the portal.

>>> Read more: Do I need a visa if I have a temporary residence permit in Vietnam 2026?

Frequently asked questions about TRC applications in Hanoi

Need help applying for a temporary residence card in Hanoi?

The information above covers the full process for obtaining a temporary residence card for foreigners in Hanoi. If you want Tan Van Lang to review your eligibility, check your sponsor documents, prepare NA forms correctly, and handle submission (including online filing support), contact our team via 08.666.000.63 (WhatsApp)  for fast assistance.