Vietnam work permit reissuance for foreigners: Lost, damaged, or updated information 2026

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If your Vietnam work permit is still valid but has been lost, damaged, or needs updated personal/work information, you can apply for Vietnam work permit reissuance for foreigners instead of starting a new application. The procedure focuses on replacing the existing permit and usually requires proof of loss, damage, or supporting documents for the changes. In most cases, employers submit the dossier online or at the local authority, with processing taking only a few working days once the file is complete.

When do you need Vietnam work permit reissuance?

In practice, reissuance is typically accepted when your work permit is still valid but one of these situations happens:

• Lost work permit (the permit was valid, but you can’t produce the original)
• Damaged work permit (torn, faded, unreadable, or otherwise unusable)
• Change of information shown on the permit (common examples: passport number, work location, full name, nationality, or other critical details that the authority requires to be consistent across your dossier)

If your work permit is expired (or about to expire), you are usually looking at renewal/extension or a new application, not reissuance.

>>> Read more: Work experience certificate for Vietnam work permit 2026: Template, required contents, and legalization

Before you prepare the dossier: Confirm the “reissuance vs. new permit” line

This is where many employers lose time:

• If you changed something minor (for example internal job title in the company) but the authority considers it a “material change,” they may ask for a new work permit rather than reissuance.
• If the “change” is clearly a core identity/work location element, reissuance is more common—but you must provide documents proving the change.

If you’re not sure which route applies, don’t guess. A wrong filing can be rejected and you’ll restart from day one.

>>> Read more: Reasons Vietnam work permit rejection and how to avoid them 2026

Required documents for work permit reissuance

Document requirements can vary slightly by province and by the filing channel (online vs. in person). However, a standard reissuance dossier often includes:

Reissuance application form

Historically, employers used a template like Form 11/PLI under Decree 152/2020. After the 2025 updates, forms and submission methods have been revised (many provinces require online filing via the National Public Service Portal).

Photos

A common requirement is 2 color photos, white background, 4x6cm, taken within the last 6 months (no hat, no tinted glasses, straight-facing)

The original work permit

• If the work permit is damaged, include the original.
• If it is lost, you usually cannot provide the original—so you must provide replacement evidence.

Proof for the specific case

• Lost permit: commonly, a police confirmation/certificate of loss (issued by the competent police authority where the foreign worker resides) is requested in practice.
• Changed information: provide supporting documents proving the change (for example, new passport, written confirmation, amended assignment letter, updated workplace information).

Demand/approval or explanation documents

Under the newer framework, provinces may integrate or align the employer’s explanation of foreign labor demand with work permit procedures. So depending on your case and province, you may be asked to provide documents related to the employer’s approval/explanation.

>>> Read more: Work Permit Exemption 2026: Who is eligible? Detailed procedures for Confirmation

Where to file the reissuance application (online vs. in person)

Option A: File online

Many locations require employers to submit dossiers online via the National Public Service Portal for grant/re-grant/extension procedures.

Option B: File at the local Public Administration Service Center

Decree 219 emphasizes processing through the local Public Administration Service Center (single-window mechanism), which forwards the file to the competent authority.

Which authority handles it?

Competence can be delegated locally (often at provincial level). Vietnam’s official commentary also notes provincial-level competence in the updated framework.

>>> Read more: Vietnam work permit for Teachers 2026: Guide, Fees & Requirements

Processing time for Vietnam work permit reissuance

Under Decree 152/2020 ^[1] , the reissuance procedure was stated as within 3 working days after receiving a complete dossier, otherwise the authority must reply in writing with reasons.

After the 2026 updates, processing timelines differ by procedure type; official communications highlight a 10-working-day timeline for approval + issuance in the updated integrated process, and a 3-working-day written response timeline in refusal cases.

>>> Read more: Vietnam work permit for Chinese citizens 2026

Validity of a reissued work permit

A common rule (under the earlier framework) is that the reissued work permit’s validity equals the old permit’s validity minus the time already worked up to the reissuance request date.

>>> Read more: Vietnam work visa: Requirements, Benefits 2026

Fees for work permit reissuance

There is no single nationwide fixed fee that applies identically everywhere. Fees are generally set by each province/city via local regulations/resolutions, so the amount depends on where the foreign worker works.

• Many sources show new issuance commonly ranges around VND 400,000–600,000, depending on location.
• Some provinces apply a lower fee for reissuance/renewal than for first-time issuance (commonly cited around VND 450,000 in several write-ups), but you must confirm your local rate.

>>> Read more: Vietnam Work Permit – End-to-end Service for Foreigners 2026

Common mistakes that cause reissuance delays (or rejection)

Wrong procedure selected on the portal

Selecting “new issuance” instead of “re-grant/reissuance” (or the reverse) triggers checklist mismatches and rejection.

Inconsistent information across documents

Examples:

• Passport number differs between employer forms and passport copy
• Work location differs between assignment letter and the portal entry
• Company name changes but supporting documents are missing

Missing proof in loss/change cases

For “lost permit,” a strong loss confirmation is often the key document. For “change,” the authority wants documentary evidence, not an explanation email.

Waiting until the last minute

Even though reissuance can be fast on paper, employers should not wait until the foreign worker is about to travel, renew a visa/TRC, or report to another authority.

>>> Read more: Vietnam visa service: Fast & secure solution for your trip 2026

FAQ

If your work permit was lost, your passport was renewed, or your work location changed, and you need a clean, compliant dossier with the right portal steps, Tan Van Lang can handle it end-to-end.

Call us at 08.666.000.63 (WhatsApp)