Passport notarization for foreigners is an important step that helps authenticate the validity of this document when foreigners carry out legal procedures in Vietnam.
If you are also planning to notarize a passport for a foreigner, please refer to the information shared below. Tan Van Lang will provide you with the most accurate information according to Vietnamese law regarding this matter.
Why is passport notarization necessary for foreigners?
Passport notarization for foreigners is an important legal process performed to confirm the validity and reliability of their passport in various situations. This process ensures that the notarized copy of the passport has not been altered or forged, increasing the authenticity of the copy.
Passport notarization is extremely necessary when foreigners carry out procedures in Vietnam such as: applying for a Vietnamese visa, obtaining a work permit, residence permit, purchasing property, opening a bank account, or marrying a Vietnamese citizen, etc.
In cases where a passport is lost or damaged, a notarized copy of the passport can also be used as substitute evidence to protect the rights of the foreigner.
Required documents for passport notarization for foreigners
You need to prepare the following documents for passport notarization for foreigners:
Original valid passport (with at least 6 months remaining validity).
Visa/Identity Card/ID Card (if applicable).
Copy of passport:
You need to photocopy all pages with information in the passport (including the cover page).
The copy must be clear, without erasures or alterations.
Note:
Some notary offices may require additional documents depending on the specific case. Therefore, you should contact the notary office directly for specific guidance on documents and passport notarization procedures.
Foreign nationals in Vietnam often require notarized passports for tasks like opening a bank account, applying for work permits, or signing contracts
Passport notarization process for foreigners
The passport notarization procedure (as stipulated in Article 20 of Decree 23/2015/ND-CP) is carried out as follows:
Step 1: Prepare the necessary documents for passport notarization according to the guidance in the section above.
Step 2: Go to notarization at authorized agencies for notarizing foreign passports.
You need to present the original passport as the basis for copy authentication.
The authenticating person at the notary office will check the original document and compare it with the copy.
When the content of the copy matches the original and does not fall under cases where it cannot be used as a basis for copy authentication (Article 22 of Decree 23/2015/ND-CP), you will be issued a notarized passport copy.
Step 3: Receive the notarized passport copy
You will receive a passport copy with complete authentication text from the original according to the prescribed form, with the signature and seal of the agency or organization performing the authentication.
You can find detailed information about Decree 23/2015/ND-CP here.
Where to notarize passports for foreigners?
According to the provisions of clauses 1, 3, 4 of Article 5 of Decree 23/2015/ND-CP, you can have your passport notarized at the following notary agencies:
District-level Justice Departments, districts, towns, cities under provinces.
Diplomatic missions, Consular missions and other authorized agencies (of the passport-issuing country).
Notary chambers, Notary offices.
Depending on the country, notarization might take from a few hours to several days
Tips for notarizing passports for foreigners
In 20 years of supporting many clients, Tan Van Lang has drawn some important points that can help you complete the passport notarization process for foreigners smoothly, as follows:
Before going for notarization, research the working hours and specific requirements of the notary office. You should go for passport notarization during office hours.
Carefully prepare and check all necessary documents according to the notary office’s requirements.
If notarizing at notary offices, you should choose an office with reputable notarization services for foreigners. You can refer to reviews about the office before choosing.
The notarized passport copy has legal value, so you need to keep it carefully, avoiding loss or damage to the copy.
FAQ about passport notarization for foreigners
What is the notarization fee for passports?
The notarization fee will depend on the number of pages to be notarized and the regulations of each notary office. Therefore, you should inquire about the specific fee information of the notary office you choose to prepare your finances appropriately.
How long does passport notarization take?
The time for passport notarization can vary depending on various factors, such as:
The notarization process of each office: Offices may have different working processes, affecting the completion time.
The workload of the notary office: If many people come for notarization at the same time, the waiting time for notarization may be prolonged.
Special cases: For some special cases, the review time may be longer.
Therefore, to ensure that passport notarization time does not affect your other plans, please contact the notary office you choose directly for detailed information and specific guidance.
The above article provides information answering questions about passport notarization for foreigners. If you have any questions or need support or consultation, please contact Tan Van Lang immediately via hotline 0907.874.240 - 028.7777.7979 for the fastest support. Good luck and success!
Tôi là Nguyễn Thị Bích Phụng (Hana Nguyen), hiện đang là Sales Manager và biên tập viên tại Công Ty Cổ Phần Dịch Vụ Du Lịch và Thương Mại Tân Văn Lang.
Tôi có 5 năm kinh nghiệm trong lĩnh vực xin visa Việt Nam, xin công văn nhập cảnh, thẻ tạm trú, miễn thị thực... cho người nước ngoài muốn nhập cảnh, lưu trú và làm việc tại Việt Nam. Tôi đã được thành tích Nhân viên xuất sắc tại Tân Văn Lang từ 2021 - 2023.
Tôi hi vọng những kiến thức của mình sẽ giúp được nhiều người nước ngoài có thể nhập cảnh Việt Nam dễ dàng.
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