Vietnam Work Permit – End-to-end Service for Foreigners 2025

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Applying for a Vietnam Work Permit can be challenging due to complex procedures, strict documentation, and long processing times. Tân Văn Lang provides a turnkey work-permit service that prepares a compliant file, maximizes approval rates, and speeds up processing – from only 9,000,000 VND.

Our experienced consultants support you from A to Z, saving you time and helping you work in Vietnam with total peace of mind.

IMPORTANT UPDATE: New Policy Effective August 7, 2025

Under the new regulation Decree 219/2025/NĐ-CP ^[1] (effective August 7, 2025):

• Faster processing: Work permits are issued within 10 working days from the date a complete file is received. If refused, the authority must reply in writing within 3 working days with reasons.
• Issuing authority: Provincial People’s Committees handle issuance, re-issuance, extension, and revocation. If a company operates in multiple provinces, the head-office province is in charge.
• Simplified dossier: The labor-demand explanation is now integrated into the work-permit dossier (Form No. 03).

Common Vietnam Work Permit Categories (2025)

By Working Arrangement

Special Work Permits

• Short-term: For assignments under 3 months.
• Volunteer: For projects/activities with NGOs or charities – up to 90 days.
• Service introduction/ sales mission: Entering Vietnam to introduce products/services.
• Project/ package execution: Participating in approved projects or tenders.
• Dependants of diplomatic/foreign missions: Spouse/children of embassy/consulate/international-organization staff.
• Long-term: Working 12 months or more – up to 2 years, renewable.

Eligibility Requirements (Overview)

Per Decree 11/2016/NĐ-CP ^[2] :

For foreign workers:

• Appropriate qualifications and relevant experience (skilled worker/expert/manager/executive).
• Medical certificate meeting Vietnam’s health requirements.
• Clean criminal record in Vietnam and from abroad.
• Must fit one of the statutory categories (manager/executive/expert/highly skilled technician).

For the employer (Vietnamese entity):

• Official approval to employ foreign workers (where required).

For Managers/Executives:

• Appointment decision and proof of at least 3 years’ experience in the same or equivalent position.

For Experts:

• Bachelor’s degree (4-year) or higher and proof of at least 3–5 years’ experience in the relevant role.
• Documents must be consular-legalized as required.

For Technicians:

• Technical training certificate of at least 1 year and 3–5 years’ experience in the trained field/position.
• Documents must be consular-legalized.

Country-specific guidance available: Nigeria, China, Japan, foreign teachers, Mozambique, Congo, Cameroon, etc.

Required Documents (Updated for 2025)

Important: Most foreign documents must be notarized/authenticated and consular-legalized per Vietnamese law.

Why Choose Tân Văn Lang for Your Work Permit?

• High approval rate – We optimize your dossier and process to maximize success.
• All-inclusive pricing – No hidden fees; you only pay what we agree.
• 24/7 consulting team – Led by law-degree specialists with deep knowledge of Vietnam’s labor/immigration rules.
• Strict confidentiality – We safeguard your data to the highest standards.
• File review from 1 business day – Our internal handling time (not including state processing).
• On-time results – We align with your work schedule and deadlines.

Reference: Work-permit exemption procedures (2025) available on request.

Transparent Pricing

Total fee from 9,000,000 VND (*) – No hidden service charges

• Tân Văn Lang service fee: 9,000,000 VND
• Applies by location and case. Includes state fees, translation & notarization, and door-to-door file pickup in Ho Chi Minh City.

(*) Fees may vary by province and case complexity.

Our Services

1. New work-permit application: We prepare, file, and track your case end-to-end.
2. Work-permit extension: Renew before expiry so your employment is uninterrupted.
3. Re-issuance: In case of loss/damage or changes to your permit details.

We also provide hands-on guidance throughout document preparation to avoid errors and save time and cost.

Also see: Reasons for Work-Permit Refusals & How to Fix Them.

Step-by-Step Process with Tân Văn Lang

Step 1 – Registration & Consultation

• Collect worker & employer details.
• Advise on legal requirements for foreign employment in Vietnam.
• Assess the dossier and propose the best strategy.

Step 2 – Document Checklist & Guidance

• Tailored checklist per case.
• How to obtain health check, police check, experience letters, etc.
• Ensure completeness and compliance.

Step 3 – Dossier Review & Finalization

• Thorough legal check.
• Optimize content and format.
• Translation, notarization, consular legalization (if needed).

Step 4 – Filing with Authorities

• Represent you with the Ministry of Labor, Invalids & Social Affairs (MOLISA) and/or provincial authorities.
• Submit the dossier and obtain the receipt.
• Monitor statutory timelines.

Step 5 – Follow-up & Issue Resolution

• Frequent status updates.
• Respond to any requests for additional documents.

Step 6 – Permit Issuance & Handover

• Receive the work permit upon approval.
• Verify all details.
• Handover to the client.

Typical internal handling time at Tân Văn Lang: about 5–7 working days (state processing times may vary).

Real Cases (Selected)

English Center in Thu Duc (Ho Chi Minh City)

A Russian education expert required a compliant work permit. Many foreign degrees/certificates needed translation, notarization, and consular legalization. We guided the center through a 3-step compliant process.
After issuance, remember to:

• Sign the labor contract (if not yet signed).
• Submit a copy of the signed contract to the authority within 5 working days.
• Apply for a Temporary Residence Card (TRC) for long-term stay.

Company in Long An – Work Permit & TRC

A foreign Deputy Director obtained the work permit within 8 weeks but faced challenges with the temporary residence declaration rules in Long An. Timely reporting right upon entry is crucial – delays or mistakes can lead to administrative fines or TRC refusal. We ensured full compliance and the client received both work permit and TRC on time.

Manufacturing Director in Binh Duong – Work Permit & Family TRC

A busy executive (with APEC card) sought a 3-year TRC and family sponsorship (spouse – Chinese nationality; three children – Japanese nationality).

Challenges included a newly established company, frequent international travel, and extensive family-relationship legalization. With careful planning and file optimization, the entire family successfully obtained TRCs and dependent visas.

Current Legal Framework (Key Points from Decree 70/2023/NĐ-CP, effective Sept 18, 2023)

1. Position requirements refined for foreign workers.
2. Labor-demand reporting timeline shortened (e.g., from 30 to 15 days in some cases).
3. Authority update: Departments of Home Affairs (Sở Nội Vụ) authorized for certain confirmations.
4. Six more cases exempt from labor-demand confirmation.
5. E-recruitment encouraged via provincial employment service portals (≥15 days before filing explanations).
6. Electronic work permits allowed.
7. Two additional cases not subject to work-permit requirements (still must comply with law).
8. Full workplace reporting required for all locations.
9. Re-issuance required when employer changes company name (same tax code) while permit remains valid.

Start Your Work-Permit Application

Have questions about documents, fees, or timelines? Contact Tân Văn Lang for tailored advice and fast, compliant processing. Hotline: 0907.874.240 - 028.7777.7979